Engagement Process
How Camellia Hub structures supplier review audits and procurement advisory engagements from first call to final report.
Every engagement follows a clear sequence so you know what we need from you, what we deliver, and when decisions land on your desk.
Step-by-step
- Initial conversation (30 minutes). You outline your suppliers, spend categories, and any contract dates. We confirm whether an audit, framework project, or negotiation support fits — and send a written quote within two business days.
- Engagement letter and deposit. Once you accept, we issue an engagement letter covering scope, fees, confidentiality, and timelines. Audit and framework work begins after deposit receipt.
- Document collection. You provide quotes, contracts, delivery records, and contact details for suppliers. We send a checklist tailored to your engagement type.
- Review and analysis. Our team normalises pricing, verifies insurance and registrations, and — where agreed — conducts site visits or reference calls.
- Findings draft. You receive a draft report for factual check. You have five business days to flag errors or supply missing context.
- Final delivery and walkthrough. We deliver the final report and hold a findings call to walk through priorities. Optional follow-up hours can be booked for negotiation support.
What to prepare
- Current supplier list with annual spend estimates
- Copies of active contracts or latest quotes
- Names of internal staff who manage ordering and receipts
- Any known pain points: delays, quality issues, invoice disputes
Typical timelines
| Engagement type | Duration |
|---|---|
| Supplier Review Audit (up to 5 suppliers) | 2–3 weeks |
| Procurement Framework | 3–4 weeks |
| Negotiation Support | Aligned to your contract dates |
Ready to begin? Request a quote or review our advisory services.